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UPDATED: Online System for Reporting COVID-19 Vaccination, Requesting Exemption Now Available

Faculty, staff and student employees:

As a follow up to the Friday, Oct. 22, communication announcing The University of Alabama’s obligation to comply with President Biden’s Executive Order 14042, the Vaccine Management Portal is now available for all faculty, staff, and student employees to report vaccination status or request a disability/medical or religious exemption.

All employees must take action in the portal. All student employees must also take action in the portal. Those who uploaded vaccination documents to receive an incentive must still complete this process.

Those who were vaccinated on campus through the University Medical Center, Student Health Center or on-campus mobile unit need only provide permission through the portal for their COVID-19 vaccination information to be shared for this purpose.

Those who were vaccinated off campus must provide proof of vaccination by uploading a copy of one of the following documents:

  • CDC COVID-19 Vaccination Record Card;
  • Record of immunization from a health care provider or pharmacy;
  • Medical records documenting the vaccination;
  • Immunization records from a public health or state immunization information system; or
  • Other official documentation verifying vaccination with the vaccine name, administration date, and the name of the health care professional or clinic site administering the vaccine.

Employees requesting a religious exemption are strongly encouraged to complete the COVID-19 Vaccine Exemption Request Form (via the portal) no later than Nov. 19 to allow adequate time for review and additional action — if needed — before the Jan. 4 deadline.

Employees requesting an exemption due to a medical condition must first have their medical provider complete the Medical Provider Inquiry Form and attach the completed form when filling out the COVID-19 Vaccine Exemption Request Form. Submissions are strongly encouraged no later than Nov. 19 to allow adequate time for review and additional action — if needed — before the Jan. 4 deadline.

As a reminder, pursuant to the terms of the Executive Order and accompanying guidance, UA faculty, staff, and student employees must be FULLY VACCINATED, HAVING COMPLETED THE FINAL SHOT IN THE VACCINATION PROCESS, OR HAVE AN APPROVED EXEMPTION by Jan. 4, 2022.

IMPORTANT DATES:

  • Nov. 19 – vaccination exemption requests strongly encouraged by this date
  • Jan. 4 – deadline to be fully vaccinated, having completed the final shot in the vaccination process, or receive an approved exemption

Find more information about vaccine requirements and current health and safety protocols at the healthinfo.ua.edu website or contact the HR Service Center at 205-348-7732and hrsvctr@ua.edu.

Online System for Reporting COVID-19 Vaccination, Requesting Exemption Now Available

Faculty, staff and student employees:

As a follow up to the Friday, Oct. 22, communication announcing The University of Alabama’s obligation to comply with President Biden’s Executive Order 14042, the Vaccine Management Portal is now available for all faculty, staff, and student employees to report vaccination status or request a disability/medical or religious exemption.

All employees must take action in the portal. All student employees must also take action in the portal. Those who uploaded vaccination documents to receive an incentive must still complete this process.

Those who were vaccinated on campus through the University Medical Center, Student Health Center or on-campus mobile unit need only provide permission through the portal for their COVID-19 vaccination information to be shared for this purpose.

Those who were vaccinated off campus must provide proof of vaccination by uploading a copy of one of the following documents:

  • CDC COVID-19 Vaccination Record Card;
  • Record of immunization from a health care provider or pharmacy;
  • Medical records documenting the vaccination;
  • Immunization records from a public health or state immunization information system; or
  • Other official documentation verifying vaccination with the vaccine name, administration date, and the name of the health care professional or clinic site administering the vaccine.

Employees requesting a religious exemption are strongly encouraged to complete the COVID-19 Vaccine Exemption Request Form (via the portal) no later than Nov. 12 to allow adequate time for review and additional action — if needed — before the Dec. 8 deadline.

Employees requesting an exemption due to a disability/medical condition, including pregnancy, must first have their medical provider complete the Medical Provider Inquiry Form and attach the completed form when filling out the COVID-19 Vaccine Exemption Request Form. Submissions are strongly encouraged no later than Nov. 12 to allow adequate time for review and additional action — if needed — before the Dec. 8 deadline.

As a reminder, pursuant to the terms of the Executive Order and accompanying guidance, UA faculty, staff, and student employees must be FULLY VACCINATED OR HAVE AN APPROVED EXEMPTION by Dec. 8, 2021.

IMPORTANT DATES:

  • Nov. 12 – vaccination exemption requests strongly encouraged by this date
  • Nov. 24 – last day to receive final dose to be fully vaccinated by deadline
  • Dec. 8 – deadline to be fully vaccinated or receive approved exemption

Find more information about vaccine requirements and current health and safety protocols at the healthinfo.ua.edu website or contact the HR Service Center at 205-348-7732and hrsvctr@ua.edu.

Federal Order Requires COVID-19 Vaccination for University Employees

As many of you may know, President Joe Biden recently signed Executive Order 14042, which has been the focus of guidance from the Safer Federal Workforce Task Force. This order and guidance from the federal government require all federal contractors and subcontractors to mandate COVID-19 vaccinations for employees, including those who work at a university with federal contracts.

As a federal contractor, The University of Alabama, like most higher education institutions, must comply with the Executive Order and accompanying guidance. Consequently, the University is required to ensure that all UA employees are fully vaccinated for COVID-19 by December 8, 2021, unless they have an approved medical, disability, or religious exemption. 

Because this vaccination requirement is mandated by the federal government, UA does not have flexibility in its application or enforcement. Failure to comply will place The University of Alabama in jeopardy of losing hundreds of millions of dollars that we receive through federal contracts and awards as well as thousands of jobs funded, in part, by those dollars.

We continue to closely examine and monitor these federal mandates. In the meantime, if you have not yet been vaccinated, you should begin the process promptly to ensure compliance by the December 8 deadline. The timeframes in which you should act vary, depending on the vaccine manufacturer:

  • Moderna: The first dose must be administered no later than six weeks in advance of December 8, which is October 27, and the second dose no later than November 24, which is two weeks before December 8.
  • Pfizer: The first dose must be administered no later than five weeks in advance of December 8, which is November 3, and the second dose by November 24.
  • Johnson & Johnson: The single required dose must be administered no later than November 24.

All three vaccine options are available at no cost through the University Medical Center, Student Health Center or a number of other medical facilities or pharmacies, but timelines for the two-dose vaccines are short, so schedule your appointment now. The University continues to believe that vaccination is the most effective way to combat COVID-19. More details and frequently asked questions about the vaccines are provided on the healthinfo.ua.edu/vaccine webpage or contact the HR Service Center at 205-348-7732 and hrsvctr@ua.edu

We will follow up soon with more detailed guidance, including information on uploading records and applying for medical, disability, or religious exemptions. We recognize that this is an important topic that will generate many strong feelings. Thank you for your consideration and patience as we finalize details and processes.

2021 Drug-Free Campus and Workplace Policy Summary for Faculty and Staff

The University Of Alabama Drug-Free Campus and Workplace Policy Summary for Faculty and Staff

All members of the University community are encouraged to pursue their individual and collective goals in a healthy work and educational environment, one that is free of the effects of alcohol and substance use disorder. Such misuse adversely affects the University’s achievement of its mission and will not be condoned. As part of its effort to promote a drug-free work and educational environment, the University has issued a comprehensive Drug-Free Campus and Workplace policy. This policy can be found in its entirety on the UA Policies website and on the Higher Education Act Compliance website. Employees of the University consent, as a condition of employment, to abide by this policy. The University urges you to read this policy and become familiar with its provisions. The policy for faculty and staff can be summarized as follows:

I. Standards of Conduct: The unlawful or illegal manufacture, distribution, dispensation, possession, or use of a controlled substance by any employee or volunteer of The University of Alabama while they are at work for the University or at another site where the employee is carrying out assigned duties, is prohibited. No employee may report to work while under the influence of alcohol. The possession, distribution or consumption of alcoholic beverages is not permitted on the worksite or other University property during working hours, unless such occurs in the course of authorized business or special University function that includes alcoholic beverages or where consumption was otherwise approved by the University.

II. Self-Disclosure of Criminal Convictions: Any University employee is required to self-disclose to Human Resources post-employment criminal convictions, other than minor traffic violations and including drug and alcohol-related convictions, within five days of the conviction. Such disclosure shall be made on the Disclosure of Criminal Convictions form and returned to Human Resources at Box 870126.

III. Disciplinary Sanctions: Violation of the policy shall result in the prompt imposition of sanctions. These sanctions depend on the nature and severity of the offense and may range from a warning, a reprimand, required satisfactory participation in counseling or rehabilitation programs, probation, unpaid suspension, or termination of employment and/or referral to proper law enforcement authorities for prosecution. Any sanctions taken against faculty, administrators, or staff will be carried out in accordance with policies and procedures published in appropriate University personnel Handbooks and those imposed by the policy of the University’s health professional schools.

IV. Education, Counseling, Treatment, and Rehabilitation Programs: The Employee Assistance Program (EAP) offers assessment, short-term counseling, and referral services for faculty, staff, and their dependents. In addition, the program is intended to provide crisis intervention, as well as training or consultation services for administrators and supervisors who need to know how to identify or make referrals for individuals whose substance use disorder is affecting work performance and unit morale. Contact information for other facilities offering counseling and treatment services is available on the HR website.

V. Health Risks and Legal Sanctions: Alcohol and substance use disorder can create serious health risks and result in misdemeanor or felony convictions and the imposition of a range of criminal penalties, including large fines and imprisonment. Please refer to the corresponding sections of the Drug-Free Campus and Workplace policy and the additional information found on the Alcohol and Other Drugs Prevention website for a more detailed description of these health risks, laws, and penalties.

Susan Norton Named Senior Associate Vice President for Human Resources

The University of Alabama has named Susan Norton as its Senior Associate Vice President for Human Resources effective Oct. 1.

A headshot of Susan Norton
Susan Norton

“We are very excited to welcome Susan Norton to The University of Alabama as our Senior Associate Vice President for Human Resources,” said Matt Fajack, UA’s vice president for the Division of Finance and Operations. “Her professional expertise will enhance the University’s ability to recruit, develop, serve and retain the best faculty and staff for years to come.”

Norton comes to UA after serving as vice president for human resources at Augusta University and the Augusta University Health System since September 2012. During her tenure, Norton provided leadership, direction and management to the university’s Division of Human Resources, and played a pivotal role in implementing a new model of HR delivery that transformed the division and university.

Norton brings more than 25 years of HR experience with her to the Capstone. She has held multiple roles in the field at Augusta University, Georgia Health Sciences University and Georgia Southern University. Norton has also held numerous memberships and leadership roles in professional organizations, including serving as chair of the national board of the College and University Professional Association for Human Resources from July 2020 to June 2021, assuming a past chair role July 1.

Norton received her bachelor’s degree in political science from the University of South Carolina and also earned a master’s in sports management from Georgia Southern University.

TRS Tier II Employees to Contribute More to Retirement Plan Effective Oct. 1

The State of Alabama enacted new legislation that will increase the amount of money Tier II members are required to contribute to their Teachers’ Retirement System (TRS) retirement plan. Tier II members are those who did not participate in TRS or Employees’ Retirement System (ERS) prior to Jan. 1, 2013.

The University of Alabama is a participating employer with TRS, therefore eligible UA employees are required to make contributions to a mandatory 401(a) retirement plan each pay period. Currently, Tier II members contribute 6.0% of salary each pay period (Certified Firefighters or Law Enforcement Officers contribute 7.0%). Effective Oct. 1, 2021, Tier II member contributions will increase 0.2% to 6.2% of salary (7.2% of salary for Tier II Certified Firefighters or Law Enforcement Officers). At retirement, Tier II members will be permitted to convert sick leave to retirement service credit.

ePAs for the New Academic Year

As we begin the new academic year, this is a reminder to please submit all ePAs for new appointments, reappointments, and new hires as soon as possible, with a submission target date of August 6. Submission of ePAs by August 6 will ensure timely and accurate pay to all employees on the regular pay dates in August.

Visit our ePA Resource Guide for instructions and tutorials on how to complete an ePA

TIAA Financial Wellness Webinars April 13-15

TIAA is offering several one-hour live webinars from April 13-15 addressing a wide array of financial issues including information on income options in retirement, the power of saving, legacy planning and more. Click here for more information and how to enroll for the seminars.

TIAA Financial Wellness Webinars March 16-24

TIAA is offering several one-hour live webinars from March 16-24 addressing a wide array of financial issues including information on the SECURE Act, strategies for staying on track with your retirement savings, Social Security basics, understanding Medicare, estate planning and more. Click here for more information and how to enroll for the seminars.

TIAA Financial Webinars February 16th-18th

TIAA is offering several one-hour live webinars from February 16-18 addressing a wide array of financial issues including foundations of investing, creating lifetime income, managing income and debt and understanding Health Savings Accounts. Click HERE for more information and how to enroll for the seminars.

DiversityJobs.com Top Employer 2021

The University of Alabama is awarded DiversityJobs.com Top Employer 2021

in the Education space


DiversityJobs.com Top Employer

All Top Employers have shown dedication and outstanding commitment to building a diverse workforce and culture. 

Click the image above to view openings on Diversity Jobs.com

TIAA Paycheck for Life Webinar

TIAA will be presenting a live webinar “University of Alabama System: Paycheck for Life” on November 16th from 11am-12pm. Participants will learn how creating a diversified income plan can help reduce risks in retirement. Click here for more information, including how to register.