A temporary job modification should be requested if a staff employee presents a return-to-work note from a treating physician listing temporary restrictions of certain physical demands of their job due to illness or injury. Temporary restrictions are typically short term in nature and should not exceed six weeks. If temporary restrictions will exceed six weeks in duration, then the employee may submit a request a reasonable accommodation under the Americans with Disabilities Act (ADA) in AbsenceTracker. Faculty should contact their Department Chair and/or dean to request a temporary job duty modification. 

Temporary Job Duty Modification Process:

The staff employee should notify their supervisor of the temporary work restriction(s) and remain off work until the request is approved. To submit the request, employee must complete the Temporary Job Duty Modification Form in k2 Everest and attach a note from their physician that includes the following information:

  1. DESCRIPTION of the temporary job restrictions (e.g., a blanket statement of ‘light duty’ will not provide sufficient detail), and
  2. DURATION of the temporary job restrictions

The assigned HR Business Partner will review the request and make a determination. The request will be denied if the physician’s note does not contain a 1) description, and 2) duration. The employee will be contacted by HR or notified of a determination within five business days of submitting the request. Faculty should contact their Department Chair and/or dean to request a temporary job duty modification.

If an employee’s request is related to a disability under the Americans with Disabilities Act, then the employee should apply for a reasonable accommodation. If an employee needs a leave of absence for a family or medical reason, then the employee should apply for Family Medical Leave.