This page will serve to provide hiring managers and supervisors with the tools and resources they need to ensure a smooth hiring process for the department and the potential new employee. Guidance may vary by the type of hire and the department should follow the appropriate procedures. Detailed tips and additional tools are included in the Onboarding Guide for Managers to help you support a new employee’s acclimation into their new role. 


Faculty & Staff hired through PageUp or PeopleAdmin will follow the process outlined below:

Offer Stage

The offer letter will include details on how to schedule an onboarding appointment where they will complete the Form I-9 and register for orientation. 

To ensure compliance with applicable laws, the out-of-state employment request process applies to all employees requesting to work for The University of Alabama from a location outside of Alabama. For additional information, please review the Out-of-State Employment webpage.

Please keep in mind the following:

  • Staff start dates must be on a Monday and cannot be backdated.
  • Faculty, Graduate Teaching Assistants and Graduate Research Assistants typical start dates are 8/16, 1/1 or the first day of the term based on the Academic Calendar.  When these typical dates don’t work, the start date should occur on a Monday.
  • New staff benefits eligible employees must attend New Employee Orientation on their first day. New Faculty Orientation is generally held in August prior to the start of the Academic Year; however, new faculty are also strongly encouraged to attend the general New Employee Orientation sessions which are held every Monday.  Attendance at orientation by non-benefits eligible employees is optional.
  • The ePA must be completed, approved and routed to payroll no later than seven business days prior to their start date. Please account for any departmental/budget delays in meeting this deadline.
  • Additional tools and tips are included in the Onboarding Guide for Managers to help you support a new employee’s acclimation into their new role. 

Onboarding Stage

New hires must attend an onboarding appointment with the HR Service Center prior to their start date where they will:

  • Complete Form I-9.
  • Register for New Employee Orientation.

Faculty & Staff hired through  ePA Reappointments will follow the process outlined below:

Offer Stage

To ensure compliance with applicable laws, the out-of-state employment request process applies to all employees requesting to work for The University of Alabama from a location outside of Alabama. For additional information, please review the Out-of-State Employment webpage.

Please keep in mind the following:

  • Staff start dates must be on a Monday and cannot be backdated.
  • Faculty, Graduate Teaching Assistants and Graduate Research Assistants typical start dates are 8/16, 1/1 or the first day of the term based on the Academic Calendar.  When these typical dates don’t work, the start date should occur on a Monday.
  • The ePA must be completed, approved and routed to payroll no later than seven business days prior to their start date. Please account for any departmental/budget delays in meeting this deadline.
  • Additional tools and tips are included in the Onboarding Guide for Managers to help you support a new employee’s acclimation into their new role. 

Onboarding Stage

Departments are required to check if a new Form I-9 is needed for any reappointments by contacting the department I-9 representative before their start date. If needed, the Form I-9 must be completed before their start date.


Students

Offer Stage

Please keep in mind the following:

  • Supervisors are encouraged to use the Student Employment Template when offering a job to a student employee. (Please download in a browser other than chrome)
  • Undergraduate Student Assistants, Graduate Student Assistants and Work Study Students start dates must be on a Monday and cannot be backdated. Note: Graduate Teaching Assistants and Graduate Research Assistants start dates are 8/16, 1/1 or the first day of the term based on the Academic Calendar.
  • The ePA must be completed, approved and routed to payroll no later than seven business days prior to their start date. Please account for any departmental/budget delays in meeting this deadline.

Onboarding Stage

The Form I-9 will need to be completed by the department I-9 representative before their start date. Please connect with your department I-9 representative below to verify that this has been completed.