Getting Started

Form I-9 is required to verify the identity and employment authorization of individuals hired for employment in the United States. Each employee present identity and employment authorization documentation to designated employer representatives to complete the form no later than the first day of employment. The University of Alabama requires electronic I-9/E-Verify processing and utilizes Equifax to manage the I-9 process and comply with E-Verify requirements.

Faculty and Staff – Information to complete the I-9 is included in the offer letter.

Students – Designated departmental I9 representatives will email information to complete the I-9.

I-9 Frequently Asked Questions

Q1. When must the I-9 Form be completed?
The form must be completed no later than the date of hire.

Q2. How should I list my name on the form?
You must use your legal name when completing the I-9 Form.

Q3. Is a Social Security Number required?
Since UA is an E-Verify employer, you must enter your social security number in Section 1 of the form. If you do not currently have one, check the SSN Applied For button. You then have 30 days to provide UA with your assigned Social Security Number.

Q4. How do I apply for a Social Security Number?
Click here for information on applying for a Social Security Number.

Q5. Is a photo ID required for everyone?
Yes. Since UA is an E-Verify employer, the employee is required to provide a list B document that contains a photo if using Lists B & C for verification OR a photo document from list A for verification. Click here to view a list of acceptable documents.

Q6. Who can complete Section 1?
The employee is responsible for completing Section 1. You may use a translator if you do not understand enough English to complete it. However, the translator must complete the Preparer and/or Translator Certification block. The employee must still sign the certification block in Section 1.

Q7. Who can complete Section 2?
On-Campus Employees: The HR Service Center completes Section 2 of the I-9 for all new on-campus faculty and staff during the pre-employment appointment. Designated departmental I-9 representatives or the HR Service Center complete I-9s for all on-campus student employees.

Remote Employees: Departmental I-representatives will coordinate the completion of the I-9 with the employee and the HR Service Center.

Q8. Can I present a photocopy of my documents?
No. You must present original documents. The only exception is that you employee may present a certified copy of a birth certificate.

E-Verify Frequently Asked Questions

Q1. What is E-Verify?
E-Verify is a free web-based service that electronically verifies the employment eligibility of newly hired employees and existing employees assigned to work on a qualifying federal contract. E-Verify compares information from an employee’s I-9 to U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

As a federal contractor, UA is required to use the E-Verify system to verify employment eligibility of employees working in the United States on assignments paid by a federal contract that includes the Federal Acquisition Regulation (FAR) E-Verify Clause.

Q2. Why do we use E-Verify?
E-Verify is used to reduce unauthorized employment and to minimize verification related discrimination.

Q3. Are existing employees verified through E-Verify?
No. E-Verify allows participating employers to electronically verify the employment eligibility of only their newly hired employees. However, federal contractors that have been awarded a federal contract on or after Sept. 8, 2009, that contains the Federal Acquisition Regulation (FAR) E-Verify clause must use E-Verify for existing employees assigned to work on those contracts.

Departmental Representative Resources