Departments are responsible for preparing and submitting staff position description requests to Human Resources for a new position to be created or for an existing position to be evaluated for reclassification or modification. Human Resources evaluates the job duties and position requirements contained in the requests and determines the appropriate position classification/job title, hereinafter referred to as job title, and the appropriate pay grade and range.
The University’s staff job title rules and guidelines and job title glossary will be used to achieve consistency across all job titles and distinguish positions falling under the management, professional, clerical, or skilled trades/service/maintenance career tracks. Job titles should also specify the level and will be clearly aligned with the job description and duties. The job title glossary provides common job titles used across various functions and families and indicates the core responsibilities associated with each common job title. The master list of job titles and their assigned pay grades and ranges established for staff positions will be known as the Job Catalog.
Before submitting any request, approval for the position to be evaluated must be obtained from the applicable departmental management chain of command up to the Vice President or designee. The approval of the Vice President or designee at this point in the process is for the position to be reviewed only, not approval of the proposed job title or pay grade. Supervisors or the Departmental PageUp designee must submit requests for a new position, reclassification, or modification through the PageUp People System to include any updates to the position description. Human Resources will review position description request to confirm if a similar position already exists in the Job Catalog and conduct a position analysis to determine an appropriate job title for the position within the context of the department, division, college or school, and similar positions on campus. An appropriate pay grade in the salary structure will also be determined by HR. Requests for new job titles must be approved by the Director of Talent Acquisition & Compensation and/or the Senior Associate Vice President for Human Resources/Chief Human Resources Officer (CHRO) to ensure alignment with the University’s Job Catalog, job title glossary, and other job title rules and guidelines.
The resources below are meant to help managers create position descriptions. If you have specific questions or concerns on particular topics, contact the HR service center at (205)-348-7732.