Effective June 8, 2021, University-sponsored domestic travel is no longer prohibited. However, departments and travelers will need to follow all University travel policies.
1. Is there an appeal process to allow me to proceed with my job-related plans for international travel?
Yes, any traveler who needs approval for international travel should contact Chad Berry at email@example.com and request assistance in starting the approval process.
2. Should I get a COVID-19 vaccine prior to traveling abroad?
If possible, it is strongly recommended that you get one of the FDA-authorized COVID-19 vaccines prior to international travel. Doing so could protect your health, as well as those around you, while also possibly mitigating some of the entry requirements and restrictions as you go abroad. Some countries (including the U.S.) are waiving the quarantine requirement if a traveler has a negative PCR test and proof of COVID-19 vaccination. Beginning July 1, the European Union will begin implementing the use of the Digital Green Certificate, which might ease travel restrictions for travelers who have received the vaccine (some countries have already implemented a version of the certificate). If you do receive a COVID-19 vaccine prior to departure, make sure to take multiple copies of the proof of your vaccination (both hard copies and digital copies) with you while abroad. Check the travel restrictions and entry requirements for your travel destination.
3. What will the process be for reimbursement if I have already paid non-refundable costs out of pocket for a future University trip?
4. If I need to change my University travel plans due to the uncertainty around COVID-19, will I be reimbursed?
5. If I prefer to drive versus flying within the domestic United States during this period, will I get reimbursed for mileage?
If a traveler chooses to drive a personal vehicle rather than fly to a travel destination to reduce the risk of exposure to COVID-19, UA will reimburse up to the current IRS authorized mileage rate for miles incurred until further notice. Travelers should work with their department and/or college to determine the appropriate FOAP to charge for the trip.
6. Should I purchase travel insurance?
7. I have an upcoming international trip planned but I have not yet booked my arrangements. What should I do?
8. What if most, or all funding for my international trip is from non-UA sources? Can I continue with my travel plans?
9. I am currently traveling within the domestic United States and flew to my destination, but due to concern of exposure to COVID-9, I would prefer to drive back. Will I be reimbursed for a rental car even though a return flight as already been purchased?
If a traveler chooses to rent a vehicle rather than fly back from a University sponsored travel destination to reduce the risk of exposure to COVID-19, UA will reimburse for the cost of the rental car with appropriate documentation. Travelers should work with their department and/or college to determine the appropriate FOAP to charge for the trip.
10. What if I am a University employee and I have planned personal international travel?
11. What should I do if I have recently traveled internationally and have returned to the United States, and I am due to return to work?
- To find COVID testing resources abroad, please check your desination country’s Ministry of Health page or the Department of State Country Specific COVID-19 Resource Page. You may also consult local sources abroad for testing locations or call UA’s international travel assistance provider, International SOS (via the app or calling +1 215-942-8478).
Upon returning to the U.S., what you should do depends on whether you have been fully vaccinated for COVID-19 or not. Please see below for further details and requirements:
- If you are fully vaccinated:
- You do NOT need to self-quarantine after arriving in the United States.
- You should continue to follow CDC’s recommendations for traveling safely.
- Get tested with a viral test 3-5 days after travel.
- If you are NOT fully vaccinated:
- Get tested with a viral test 3-5 days after travel AND stay home and self-quarantine for 7 days after travel.
- Even if you test negative, stay home for the full 7 days.
- If your test is positive, isolate yourself to protect others from getting infected.
- If you don’t get tested after travel, you must stay home and self-quarantine for at least 10 days after travel.
- Avoid being around people who are at increased risk for severe illness for 14 days, whether you get tested or not.
- Always follow state and local recommendations or requirements related to travel.
12. If I have a guest scheduled to come to campus but need to cancel his/her travel due to COVID-19, are these expenses allowable?
Yes, any expenses related to the cancellation due to COVID-19 will be reimbursed/reconciled through a Concur Travel Expense Report or Concur Invoice with documentation of the circumstances of the cancellation or modification, as well as a description of efforts made to recoup the expenses. We advise travelers to work with airlines and hotels to obtain refunds and credits where possible and to use any credits towards future UA travel. Travelers should work with their department and/or college to determine the appropriate FOAP to charge for the trip.