Policies&Procedures Workshops

Human Resource Development

UA Policies, Procedures, and Legal Topics

Workshop Title	Description	Presenters	Date & Time
Financial Stewardship of Sponsored Funds	From proposal to final report this program will provide a general introduction and review of the basics of sponsored project administration emphasizing financial compliance. University staff responsible for processing and/or approving contract or grant documentation should attend this class. Topics covered include: A foundation for effective post-award administration An update of UA’s policies and procedures Procedures for complying with State and Federal rules and regulations	Cindy Hope and Tammy Hudson, Office for Sponsored Programs	December 2 1:30-3:30
Behavioral Based Interviewing	Learn to: Develop effective and legal interview questions Design an interview process that allows the candidate to demonstrate their skills Apply information provided on the application, resume, and via references to assist you more, and Use HR materials and processes to meet your needs.	Travis Railsback and Audrey O'Neal, Human Resources	TBA
Independent Contractor Procedures	This course is highly recommended for employees who prepare the paper work to pay independent contractors for services rendered. The course will cover the entire payment process from initial approval to getting a check cut. Topics covered will include: What is a "Payment for Services"? Professional Service Fees / Honoraria Vendor Information: Questions to Ask Independent Contractor Forms Professional Service Agreement Forms MDV processing through Accounts Payable	Michelle L'Etang, Financial Accounting	TBA
I-9 Processes and Procedures	This training is required for the University personnel who are in positions responsible for obtaining, processing and signing the INS Form I-9. Topics covered in the session will include: the purpose and use of I-9's, guidelines for successful completion of the form, appropriate processing of the form and related materials and legal issues of importance regarding INS Form I-9.	Shirley Davis, Human Resources	TBA
Personnel Action Processing	This training is required for the University personnel who are responsible for processing Personnel Action Forms. Topics covered in the session will include: the purpose and use of PA's, guidelines for successful completion of the form, and appropriate processing of the form	Patty Kelly, Payroll Office, Human Resources	TBA
Purchasing Procedures	Attend this class to learn the appropriate steps, processes and policies you must follow to be in compliance when purchasing items for The University of Alabama	Susan Petty and Judy Voss, UA Purchasing	September 24 9:00-11:00 November 19 9:00-11:00
Making Payments to Non-US Citizens	Does your department: Host visitors from other countries? (Guest speakers, researchers, guest artists, etc.) Provide aid to international students? (assistantships, scholarships, fellowships, etc.) Employ non-U.S. citizens? (new faculty, post-docs, visiting scientists, etc.) If you answered "yes" to any of the above this workshop is for you. Learn to avoid confusion and delays in payment by increasing your understanding of the latest guidelines and rules governing these processes.	Sommer Hatfield-Nelson, Financial Accounting	TBA
Sexual Harassment Awareness and Prevention	This course is an online tutorial and can be taken at your convenience. http://www.newmedialearning.com/psh/ua/	New Media Learning
Interview Tactics and the Law	Both newly-promoted and experienced managers alike can benefit from this session on the legal do's and dont's of interviewing. "Participants are often surprised that the well-intended questions they've asked for years are not only inappropriate, but illegal," says Mike Spearing, Attorney with the University's Office of Counsel. Participants can expect to learn: Real world legal implications for managers who don't know the law The questions that you should never ask in an interview How to avoid discrimination Tips for conducting a legal and effective interview	Mike Spearing, UA Office of Counsel	September 19 8:30-10:30
Understanding ADA in the Workplace	This program explains the aim of the American's with Disabilities Act and serves to identify the University's responsibilities under this act. It provides answers to questions such as: What is ADA? What is reasonable accommodation? What does the law require? Who is covered?	Shirley Davis, Financial Affairs	TBA
NEW! Harassment --the Policy, the Procedure	This program provides participants with guidelines for determining what behavior constitutes harassment. Topics include inappropriate behaviors and how they could lead to allegations of harassment, and how The University of Alabama serves to support a campus environment conducive to work and learning. This program will help participants: Define harassment Understand the legal basis of harassment Distinguish between behaviors that may or may not be harassing Identify procedures to help prevent, report, and resolve harassment issues	Norma Lemley, UA Office of Counsel	October 8, 2008 1:00-4:00pm
NEW! Documentation and UA's Progressive Discipline Policy	Join representatives from Employee Relations to review the University's policy on discipline and learn: how to document specifics on behavior how to implement progressive discipline how to work with your employees	Voni Wyatt, Human Resources	TBA
Bid Law and UA Contracts	Contracts for entertainers, agreements to acquire new technology, and other contracts with outside vendors are all part of the business of The University of Alabama. Have you ever wondered why your contract is being routed to the legal office? Attend this session to learn the role The Office of Counsel plays in helping departments and divisions move forward with their business needs from a legal perspective.	Chad Tindol, UA Office of Counsel	November 4 1:30-3:30
NEW! Retaliation -- What it Is and What it Isn't		Mike Spearing, UA Office fo Counsel	TBA
NEW! Dell Ordering System		Vicki Santina, UA Purchasing Department	October 7 10:00-12:00
NEW! New Leader Onboarding	Human Resources is now offering facilitated onboarding services for newly hired leaders. This process is used to introduce newly hired or promoted leaders, managers and supervisors to their team and ensure a more productive and efficient ramp-up period. The intent is to provide both the leaders and his/her team information they will need to be successful. Leaders who go through an effective on-boarding process have the opportunity to: Establish clear expectations from the start Develop team rapport by sharing information about themselves and learning about the team Reduce time wasted on office gossip and speculation by communicating openly with the group Identify possible strengths and weaknesses and focus efforts accordingly Learn from the successes and missed opportunities of past leadership Develop an understanding of the history of the unit Receive insight on "low hanging fruit", creating opportunities to act and build credibility	HRD Team	Please contact us for additional questions or scheduling.
NEW! Student Requisition Training	How do YOU recruit for Student Assistants? We have expanded our jobs.ua.edu to include a centralized process for recruiting Student Assistants! This is a one-stop-shop to post recruitments, view applications, and hire the right UA students to fill your positions. Since May 1, more than 700 student have applied online and departments have posted more than 200 positions. Don't miss out on how to find and hire the right UA Student and be a part of this successful program!	Allison Jeffreys, Coordinator of Student Assistant Employment	August 28 10:30-11:30 September 17 9:00-10:00 October 17 9:00-10:00 November 13 9:00-10:00 December 10 9:00-10:00
NEW! Conducting Effective Performance Reviews	This course is designed for those responsible for completing and conducting annual performance evaluations. In addition to the instructor-led information covered below, additional on-line resources, training materials, and topic specific DVDs will be available for review. Learn to: Make the Review Process on-going through Coaching Complete the Performance Review Form Plan and prepare for Annual Reviews Effectively conduct a review session	Teresa Faulkner, Human Resource Development	TBA
NEW! Student Assistant Training	Come learn how to be the best UA Student Assistant you can be. This session will cover topics such as: Work ethic taking responsibility basic customer service	Allison Jeffreys, Coordinator of Student Assistant Employment	October 16 1:30-2:30 October 27 9:00-10:00 November 6 2:00-3:00 November 10 9:00-10:00 December 3 2:00-3:00
NEW! Position Description Training	Learn how to: Create, review and update position descriptions electronically thus eliminating the paper process Submit a new or revised position description (workflow) Track position descriptions as they move through the approval process (workflow) Access approved position descriptions	Sharon Hale, Human Resources	December 17 8:30-10:00
NEW! Applicant Tracking and Requisition On-Line Training	Learn how to: Create a job requisition from a position description Submit a job requisition (workflow) Track requisitions as they move through the approval process (workflow) Reviewing applications and attachments Changing status' of applicants Submit a hiring proposal Closing out a requisition	Sharon Hale, Human Resources	December 17 10:30-Noon