Guidelines for Office Pool Jobs

For Applicants

Office Pool assignments can be full-time or part-time and cannot exceed 90 calendar days. Once you have completed an Office Pool assignment, please contact the HR Service Center if you wish to be considered for other Office Pool assignments.


For Hiring Departments

Office Pool jobs are for departments with temporary short-term office support needs. Short-term is defined as 90 calendar days.  By recruiting office pool jobs on an on-going basis, Human Resources offers a pool of office support applicants to fill the short-term temporary needs of requesting departments.

Departments needing short-term office help should call their assigned HR Recruiter and discuss the requirements needed and the approximate time frame of the assignment.  Pool positions may be assigned full-time or part-time to any one department not to exceed 90 calendar days. Should a department need an employee longer than 90 days, a temporary position should be created and recruited.  Pool assignments may be terminated at any time during the 90 day period.

NOTE:  The use of temporary agencies for filling of temporary positions is used only in exceptional situations and must be approved by the department of Human Resources.  Contact your assigned HR Recruiter for additional information.  


Office Pool – Pay rates vary by assignment  

Job Summary:  Under moderate supervision, performs general office, administrative or secretarial duties with some variety and complexity.  Typical duties may include receiving, screening and routing telephone calls, sorting and delivering mail, and greeting visitors, arranging itineraries/agendas, setting up and maintaining files (database and/or hardcopy), typing a variety of material, faxing, copying, maintaining inventory of office supplies and materials, preparing purchase requisitions, miscellaneous disbursement vouchers, departmental transfer authorizations, travel expense forms, and acting as daily liaison to other offices.  Position may supervise student workers.

Job Requirements:  High school diploma or GED and a minimum of six months general office experience or an approved equivalent combination of education and experience in which comparable knowledge, skills and abilities have been attained. Basic understanding of personal computers and other basic office equipment. Good organization, communication and public relations skills.