RESOURCE POLICY MANUAL
COUNSELING AND PROGRESSIVE DISCIPLINE POLICY
the stated goal of the University to advance the intellectual and social
condition of all the people of the state through quality programs of research,
instruction, and service. Each employee of The University of Alabama should
strive to contribute to the realization of this stated goal as he or she
goes about the performance of work tasks.
situations arise and human reactions occur that cause employees to lose
focus on the University's worthy goal. When this loss of focus occurs,
supervisors of employees must implement a method of corrective counseling
so employees can return to the pursuit of the stated goal.
this policy, methods and procedures to correct and educate employees in
regard to loss of focus areas or perhaps even violations of University
policy are provided so that employees can return to the pursuit of the
end, the following progressive counseling and discipline procedure is
being implemented. The purpose of the procedure listed here is to encourage
and help employees work together harmoniously according to the standards
of The University of Alabama.
The University of
Alabama has adopted a progressive discipline policy. Progressive steps
will be followed in employee disciplinary matters except in matters the
University, its representatives, or its management determine need to be
addressed outside of the progressive system.
Normally, the employee's
immediate supervisor will administer any appropriate corrective or disciplinary
action. Appropriate action will be determined based on factors such as
severity, frequency, and degree of deviation from expectations and length
of time involved. Because of the great variety of situations that may
arise, the University may need to make decisions related to employment
in a manner other than as provided in this section.
may take place in several forms. The forms of disciplinary actions are:
Verbal Counseling actions; Written Counseling actions; Suspensions; Dismissals.
The University's Department of Human Resources should be consulted beforehand
when disciplinary action with an employee is necessary.
Verbal counseling sessions may take place between employees and supervisors
in situations that are deemed less serious in nature. Every effort to
determine and resolve the cause of the problem should be made. At the
same time, however, it should be specifically stated that the employee
is receiving a formal warning. Documentation of the verbal counseling
should be made and maintained in departmental files for verbal counseling
Written counseling sessions take place between a supervisor and an employee
when the behavior of the employee: is a repeated violation and verbal
counseling has been administered; hinders the progress of the department
in which the employee works; or hampers the progress of the University.
Written warnings should be documented on a Corrective
Counseling Form (available from the forms section of the Human
Resources website). Copies of all written warnings should be distributed
as follows: one copy to the employee, one copy to the University's Department
of Human Resources for inclusion in the employee's file, and one copy
maintained in departmental files under lock and key.
Suspension, or release from duty, is a more severe action that may be
used to continue investigations and/or for constructive improvement. Suspensions
are issued when it is determined that a second warning would not suffice
or that an initial incident is too severe for a warning yet not sufficiently
severe for dismissal. Suspensions may vary in length, according to the
severity of the offense or deficiency. Where a suspension has failed to
produce the proper results, consideration should be given for a more lengthy
suspension or the dismissal of the employee.
Copies of all suspensions
should be distributed as follows: one copy to the employee, one copy to
the University's Department of Human Resources for inclusion in the employee's
file, and one copy maintained in departmental files under lock and key.
should indicate the following:
a. the reason(s) for the discipline,
b. the inclusive dates of the suspension, and
c. the employee's right of appeal.
An employee's employment may be terminated after other disciplinary measures
have failed or when a first time incident occurs that is extremely serious.
An employee may be discharged at any time without regard to any progressive
steps if he or she commits an offense for which immediate discharge is
specified as a penalty or if, in the University's judgment, the employee's
continued presence would be contrary to the well-being of the University
or its employees. Refer to the section for standards regarded as inappropriate
behavior. The University's Department of Human Resources should be consulted
beforehand when the dismissal of an employee is necessary.
It is the policy of The University of Alabama to provide a method of work-related
dispute resolution to members of the University staff who believe that
he or she is affected adversely by the application of a policy, procedure,
or practice of the University or a University representative. Staff members
have the right to have prompt consideration of the matter by appropriate
administrators. Refer to the Staff
Dispute Resolution Policy for complete details.
May Result in Disciplinary Action
Employees are prohibited
from engaging in conduct listed below and may receive discipline up to
and including dismissal for doing so. This list has been established to
serve as examples of behavior that could warrant a range of disciplinary
sanctions. Appropriate levels of discipline may be based on the severity
of employee behavior. This list is not exhaustive.
- Displaying a disrespectful
and/or inappropriate behaviors toward a student, employee or supervisor;
- Refusing to do
assigned work or failing to carry out the reasonable assignment of a
manager, supervisor or department head;
- Being inattentive
to duty, including sleeping on the job;
- Falsifying a time
card or other University record or giving false information to anyone
whose duty is to make such record;
- Being repeatedly
or continuously absent or late, being absent without notice or reason
satisfactory to the University or leaving one's work assignment without
- Failing to report
an On the Job Injury (OJI);
- Smoking within
no-smoking areas or no-smoking operations or any area of the University
that must be entered for the conduct of University business;
- Conducting oneself
in any manner which is offensive, abusive or contrary to common decency
or morality; carrying out any form of harassment including sexual harassment;
- Operating state-owned
vehicles, equipment or private vehicles on state business without proper
license or operating any vehicle on University property or on University
business in an unsafe or improper manner;
- Having an unauthorized
weapon, firearm or explosive on University property;
state or student equipment, time or resources for personal use or gain;
- Computer abuse,
including but not limited to, plagiarism or programs, misuse of computer
accounts, unauthorized destruction of files, creating illegal accounts,
possession of unauthorized passwords, disruptive or annoying behavior
on the computer and non-work related utilization of computer software
- Conviction of
- Misusing or willfully
neglecting University property, funds, materials, equipment or supplies;
- Unlawfully distributing,
selling, possessing, using or being under the influence of alcohol or
drugs when on the job or subject to duty;
- Fighting, engaging
in horseplay or acting in any manner which endangers the safety of oneself
or others. This includes acts of violence as well as threats of violence.
- Interfering in
any way with the work of others;
- Stealing or possessing
without authority any equipment, tools, materials or other property
of the University or attempting to remove them from the premises without
approval or permission from the appropriate authority;
- Marking or defacing
walls, fixtures, equipment, tools, materials or other University property,
or willfully damaging or destroying property in any way;
- Willful violation
of safety rules or University policies.
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