Benefits Eligibility Details

Dependent Eligibility Definitions | Adding/Removing Dependents | Dependent Documentation Requirements |Tax Implications of Sponsored Dependents 

Dependent Eligibility Definitions

General definitions of eligible dependents are given below. For further details on Sponsored Dependent eligibility, please click HERE to review the policy.

  1. Spouse – Lawful spouse (includes common-law spouse in the State of Alabama)
  1. Dependent Child – Child (up to age 26) of the employee or employee’s lawful spouse to include the following:
    • Biological child
    • Step child
    • Legally adopted child (including a child placed for adoption)
    • Child in the permanent legal custody of employee or spouse
    • Incapacitated child (Age 26 or more, unmarried, and was permanently incapacitated before age 26, is not able to support him or herself and depends on the UA employee for his/her support due to this incapacitation.

 

Life Events (adding/removing dependents)

For all of us, life is a continuing process of change—marriage, birth, adoption, new job, divorce and death. These major changes are called life events.

When one of these major events occurs in your life, you will need to rethink and, possibly, make changes to certain benefits, such as health insurance (medical, dental and vision), life insurance, flexible spending accounts (FSA) participation, and retirement.

Be aware that some changes can only be made within 30 days of the life event. Changes not made within the 30-day time frame may result in coverage not being changed until the annual open enrollment period. Open enrollment is held each year in November and changes made during this time are effective January 1st of the upcoming year.

 

Dependent Documentation Requirements

The following documentation must be presented to the HR Service Center when adding a dependent.

1.  Spouse

  • A copy of your marriage certificate or a signed affidavit of common law marriage AND
  • Documentation dated within the last 6 months confirming a current relationship status or establishing current joint residency (e.g., tax documents, joint household bill, joint bank/credit account, joint mortgage or lease, separate bills showing the same address) **You may blacken out any financial information.**

2.  Dependent Children

  1. Biological or Legal Child
    • A copy of the child’s birth certificate, naming you or your spouse as the child’s parent, OR appropriate court order granting permanent legal custody/adoption decree naming you or your spouse as the child’s legal guardian.
  1. Stepchild
    • A copy of the child’s birth certificate, naming your spouse as the child’s parent AND a copy of your marriage certificate as proof of the spouse’s relationship to the employee OR
    • A copy of the child’s birth certificate, naming your spouse as the child’s parent AND a signed affidavit of common law marriage document as proof of the dependent’s relationship to the employee.
  1. Incapacitated Child
    • A copy of the child’s birth certificate, naming you or your spouse as the child’s parent, OR an appropriate court order granting permanent legal custody/adoption decree naming you or your spouse as  the child’s legal guardian. Note: If this incapacitated dependent is a stepchild, the documentation listed above for stepchildren will also be required.